Youth Track 6.0 Online Training Schedule

Youth Track 6.0 Training Schedule and Outlines

The following is the Youth Track 6.0 Training Schedule. Click the Course Link to display the Course Outline which includes the topics that will be covered for the selected course. Each course is approximately one hour in length with a 15 minute Question and Answer Session at the end of the course. Please keep in mind that each course price is for one person. If more than one person from your church or organization will be attending, the course prices would be for each person attending each course. Also, each person registering for one or more courses can attend the course or courses again at no charge within one year of attending the original course (if missed or just as a refresher) once the new schedule has been issued.

Course Title	Course Date/Time	Price
Course 1: Getting Started	TBA 06:00 PM Central	$35
Course 2: The Database Manager	TBA 06:00 PM Central	$35
Course 3: Network Setup	TBA 06:00 PM Central	$35
Course 4: Data Import	TBA 06:00 PM Central	$35
Course 5: Setup and Working with Youth and Adult Records	TBA 06:00 PM Central	$35
Course 6: Setup and Working with Family Records	TBA 06:00 PM Central	$35
Course 7: Program and Attendance Setup	TBA 06:00 PM Central	$35
Course 8: Working with Program Attendance	TBA 06:00 PM Central	$35
Course 9: Accounts	TBA 06:00 PM Central	$35
Course 10: Reports Wizard and Filters	TBA 06:00 PM Central	$35
Course 11: Report Writer Wizard Overview	TBA 06:00 PM Central	$35
Course 12: Report Writer Wizard Advanced Topics (Part 1)	TBA 06:00 PM Central	$35
Course 13: Report Writer Wizard Advanced Topics (Part 2)	TBA 06:00 PM Central	$35
Course 14: Contacts, Equipment and Library Schedules	TBA 06:00 PM Central	$35
Course 15: Response Center Setup	TBA 06:00 PM Central	$35
Course 16: Using the Response Center	TBA 06:00 PM Central	$35
Course 17: Youth Track Options	TBA 06:00 PM Central	$35
Course 18: Youth Track Utilities	TBA 06:00 PM Central	$35
Course 19: Youth Track Security	TBA 06:00 PM Central	$35
Course 20: Hosting your Youth Track Database	TBA 06:00 PM Central	$35

Course 1: Getting Started

What is a database?

Youth Track Database Manager - Overview

Opening the Sample database for a look around

Control Center

Using the Getting Started Help topics to guide you through the initial database setup

Welcome
Quick Tour
What's Next?
Data Entry Forms
Wizards
Data Entry
Data Sets concept
Search Lists
Right Click Menus
Date Keyboard Shortcuts
Initial Setup Items
- Zip Codes Setup
- School Names Setup
- School Grades Setup
- Categories Setup

Feature Level Help

Help System and Support

Review

Question and Answer Session

Back To Top

Course 2: The Database Manager

What is a database?
Youth Track Database Manager
Youth Track Database Utilities
- Backup
- Maintenance
- Transfer
- Import
- Move
- Remove
Create your own database using the New Database Wizard
Opening your database for the first time
Feature Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 3: Network Setup

Determining type of network
- Peer-to-Peer (P2P)
- Client/Server
Network Preparation (Network Administrator)
- Create Root Folder for Youth Track database
- Database folder structure
- Share Root Folder
- Set Permissions
- Map Drive Letter
Create New Database using the Youth Track Database Manager
- New Database Wizard
- Setting up Youth Track database on other client computers
Youth Track Network License Agreement
Feature Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 4: Data Import

Determining type of network
What data sources can be imported into Youth Track?
- Access 1.0, 1.1, and 2.0
- Btrieve 5.1x and 6.x
- dBase III and IV
- Excel 3.0 - 5.0
- FoxPro 2.x
- Lotus 123 1.0 - 5.0
- Paradox 4.x
- Quattro 1.0 - 6.0
- Fixed Width Values Text File
- Delimited Text File (ex. Comma-Separated Values (CSV) Text File)
Recommend dBase III or FoxPro 2.x file formats above all others. Excel 5.0/95 and CSV files are the second best format (CSV can be opened with Excel to create a spreadsheet, a spreadsheet can be Saved As a dBase III file format.
The import file format is usually dictated by the file format provided by the database program that data is exported and used as the import file source for the Youth Track Import feature.
Import Mapping Tool
Import Mapping Tool Errors (Usually caused by unsupported import file format).
Data required and Data Recommended
- First Name (Required)
- Last Name (Required)
- Nick Name
- Gender
- School Grade
- School Name
- Street Address 1
- Street Address 2
- Address City
- Address State
- Address Zip Code
- Home Phone Number
- Cell Phone Number
- E-Mail Address
- Member Since Date
NOTE: If any of the address information is missing except the Street Address 2, the address will not be imported. The Street Address 1, Address City, Address State and Address Zip Code are all required for an address to be imported.
Import into temporary tables using the Import Mapping Tool
Youth Import Default Values Setup
Import Process
Import data confirmation
Feature Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 5: Setup and Working with Youth and Adult Records

Youth and Children Overview
- Adding a New Record using the Add Wizard
- List and Data Entry Page Tabs
- Feature Buttons
  - Information Center
  - Family Details
  - User Fields
  - Transfer
  - Outlook Contacts
  - Reports
- List Tabs
  - Address
  - Phone
  - Internet (E-Mail, Instant Messenger, Web-Site)
  - Events
  - Contacts
  - Attributes
  - Interests
  - Accounts
  - Employment
  - Medical
  - Pictures
  - User Field
- Deleting Records
Adult and College Age Overview
Family Records Overview
- Adding a New Record using the Add Wizard
- Feature Buttons
  - Address and Phone Number Copy
  - Person Details
  - Family Member Order
- List Tabs
  - Family Members
  - Contacts
  - Pictures
Feature Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 6: Setup and Working with Family Records

Family Records Overview
- Adding a New Record using the Add Wizard
- Feature Buttons
  - Address and Phone Number Copy Features
  - Person Details
  - Family Member Order
- List Tabs
  - Family Members
    - Roles
    - Settings
    - Order
  - Contacts
  - Pictures
- Family Address Label Features
- Family Pictorial Directory
Feature Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 7: Program and Attendance Setup

What are Programs in Youth Track?
Adding a New Record using the Add Wizard
- General Program information Step
- Add Dates Step
- Understanding the Date Builder
- Add Attendees Step
- Understanding the Add Attendee Wizard
- Settings Step
- Understanding the Attendee Update Options
Feature Buttons
- Sign-Up Sheet Wizard
- Attendance Sheet Wizard
- Attendance Wizard
- Attendance Outcome Reports
- Program Attendee Settings
- Information Center
- Calendar
- Program Reports
- Reports Express Wizard
List Tabs
- Dates
  - Daily Schedule
  - Attendance
  - Attendance User Fields
  - Add Program Dates
  - Clear Attendance Records for a selected Date
- Attendees
  - Payments
  - Understanding making Payments from Accounts
  - Notes
  - Pictures
  - Attendee User Fields
  - Medical Information
  - Update Attendee Roles
  - Attendee User Fields Quick Setup
- Resources
Feature Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 8: Working with Program Attendance

Attendance Tools
- Attendance Sheet Wizard
- Understanding the Attendee Verification Process
- Attendance Wizard
- Adding Attendees from within the Attendance Wizard
- Attendance Chart Wizard
- Attendance Outcome Reports
- Attendance Filter Options
Attendee Transfer Wizard
- Filter Lists by Record Type
  - Adult: Adult Master Records
  - Adult-A: Adult Attendee Only Records
  - Youth: Youth Master Records
  - Youth-A: Youth Attendee Only Records
Information Center
- Individual Information Center
- Program Information Center
Feature Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 9: Accounts

Account Setup
Account Setup in the Adult and College Age and Youth and Children Accounts data entry page tab
Account Credits
- Account Fund Distribution Feature
- Account Credit Source
Account Debits
- Account Debit Purpose
- Program Attendee Payments
Account Reports
- Program Attendee Summary
- Program Balances by Attendee
- Program Balances by Program
- Adult Records: Account Contributors
- Adult Records: Account Summary
- Adult Records: Accounts List
- Youth Records: Account Contributors
- Youth Records: Account Summary
- Youth Records: Accounts List
Information Center
- Program Information Center
- Individual Information Center
Feature Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 10: Reports Wizard and Filters

Overview
Selecting a Report within a Data Source
Quick Filter Overview
- What is a Filter?
- How to use the Add/Edit Filter Wizard to build a Filter
- Creating a Filter based on a Lookup Field
- Creating a Filter based on a Text Field
- Creating a Filter based on a Numeric Field
- Creating a Filter based on a Date Field
- Creating a Filter based on a Check Box Field
- Creating a Filter based on multiple Fields
- What is the purpose of the �Ask Later� feature?
- Giving your Filter a Title
- What is a Preset Filter?
Report Destinations Overview
- Preview Window Features
  - Report Layout and Group Tree
  - Print Report from Preview window
  - Export Report from Preview window
  - Turn Group Tree On/Off
  - Zoom Feature
  - Search Expert (Creating advanced search criteria)
  - Search Text
- Print a Report
- Export a Report
  - Export to Adobe PDF document
  - Export to Microsoft Word document
  - Export to Excel Spreadsheet
  - Export to HTML for Web Access
  - Send Report as attachment via E-Mail
Feature Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 11: Report Writer Wizard Overview

Overview
Project Categories
Project Category Data Sources
What are Data Sources?
Selecting a Data Source
Report Writer Wizard Projects List
List Features
- New Project
- Change/Edit Project
- Copy Project
- Import Project
- Delete Project
- Project Data Filter
- Project Data Sort Order
Labels Overview
Forms & Letters Overview
Picture Directories Overview
Charts & Graphs Overview
Sample Projects
What is the Project Designer?
Project Designer Overview
How to run an existing Project
Print Options
- Export Media
  - Preview
  - Printer
  - HTML Format
  - Adobe Acrobat (PDF)
  - Bitmap
  - Metafile (EMF)
  - JPEG-Picture
  - Rich Text Format (RTF)(Word)
  - XML Format
- Options
  - Charts & Graphs
  - Forms & Letters
  - Labels
  - Lists
  - Picture Directories
- Preview Options
  - Printing
  - Send E-Mail
  - Zoom
  - Page Selections
Reports Express Wizard Overview
Feature Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 12: Report Writer Wizard Advanced Topics (Part 1)

What is the Project Designer?
Project Designer Features Overview
Project Wizard (Adding a New Project)
Designer Workspace
- Layout
- Layout Preview
- Preview
Dockable and Floating Tool Windows and Toolbars
Main Toolbar
- Save Button
- Print Sample
- Print Sample with Frames
- Cut/Copy/Paste Buttons
- Undo Button
- Layout Button
- Content Button
- Help, Context Sensitive Help Buttons
- Close Button
Object Toolbar
- Select Button
- Text Button
- Line Button
- Rectangle Button
- Ellipse/Circle Button
- Picture Button
- Barcode Button
- Table Button
- Formatted Text Button
- Chart Button
- HTML Text Button
- OLE Container Object
Properties Windows
Fields and Variables
Edit an existing Project in the Project Designer
Add a new Project in the Project Designer
How to run an existing Project
Feature Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 13: Report Writer Wizard Advanced Topics (Part 2)

What is the Project Designer?
Project Designer Features Overview
Project Wizard (Adding a New Project)
Designer Workspace
- Layout
- Layout Preview
- Preview
Properties Windows
Fields and Variables
Table Contents
Field Manipulation
- Functions
- Operators
- Fixed Text
- Condition Builder
- Date Functions
- String Functions
Common Field Functions
- Atrim$()
- Date$()
- Empty$()
- FStr$()
- Left$()
- Len()
- Lower$()
- Mid$()
- Right$()
- Round()
- Str$()
- Today()
- ToRTF$()
- Upper$()
- Val$()
Edit an existing Project in the Project Designer
Add a new Project in the Project Designer
How to run an existing Project
More about the Reports Express Wizard
Feature Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 14: Contacts, Equipment and Library Schedules

Leadership Teams Setup
- Individual Contacts
- Family Contacts
Leadership Team Contact Schedule
Contact Alerts Feature
Leadership Team Member Schedule Wizard
- Edit Contact Schedules using the Contact Alerts
- Edit Contact Schedules using the Contacts tab in the Adult and College Age Contacts page tab
- Edit Contact Schedules using the Youth and Children Contacts page tab
- Edit Contact Schedules using the Families Contacts page tab
- Edit Contact Schedules using the Leadership Team Contact Schedule
Equipment Setup
- Equipment Schedule
Resource Library Setup
- Resource Library Schedule
Feature Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 15: Response Center Setup

What is the purpose of the Response Center
Response Center Setup (Options)
- Response Center Settings
- Response Event Type Setup
- Response Type Setup (E-Mail, Address Labels, Letters, Phone List)
Visitor Setup
Contributors Setup
Response Center Overview
Visitors Overview
Contributors Overview
Feature Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 16: Using the Response Center

What is the purpose of the Response Center
Response Center Setup Review
- Response Center Settings
- Response Event Type Setup
- Response Type Setup (E-Mail, Address Labels, Letters, Phone List)
Response Center Overview
- Select Response Event Type
- Responding to individuals in the list by Event Type
Visitor Response Overview
- Responding to the Visitor list (Letters & Labels)
Contributor Response Overview
- Responding to the Contributors list (Letters & Labels)
Feature Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 17: Youth Track Options

Options Overview
- Organization Settings
- Report Logo
- Advance Grade Settings
- System Settings
- Response Settings (Overview: Covered in Course 14)
- Alert Settings
- Field Properties
- E-Mail Settings
- Outlook Settings
- Messages (Control Center)
  - Vision Statement
  - Mission Statement
  - Purpose Statement
  - Daily Scriptures
- Category Parameters
- Field Defaults
Feature Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 18: Youth Track Utilities

Archive Programs
Field Replacement Wizard
Area Code Update Wizard
Reset Picture Locations Wizard
Export Wizard
Group E-Mail Wizard
Category Parameters Update
Feature Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 19: Youth Track Security

Database Manager Level Security
Application Level Security
- Initial Administrator Login
- Accessing Security Settings
- Security Setup
  - Security Default Settings
- Security Groups
  - Pre-defined Security Groups
  - Group Access Rights
  - Modifying Existing Security Groups
  - Creating New Security Groups
- Security Users
  - Adding Security Users
- Security Login Journal
  - Clear Selected Users
  - Purge Users
Feature-Level Help
Help System and Support
Review
Question and Answer Session

Back To Top

Course 20: Hosting Your Youth Track 6.5 Database

TBA
Review
Question and Answer Session

Back To Top