Youth Track 6 Update History

Youth Track 6 Update History

Starting with build 4.000, Windows 98 will no longer be supported. The only Windows

operating systems that will be support from this point forward will be Windows 2000,

Windows XP, and Windows Vista.

Build Number	6.068
Release Date	06/25/2008

FIXES

Programs: There have been reports of fatal errors (errors that shut down Youth Track) when accessing various Program (classes, events, etc.) features. It has been found that a couple of settings were changed on accident before releasing the last build that were not caught until we started getting reports from some our customers of these errors. It took a while to pin the problem down and correct it, but we finally managed to correct this issue.

General: When a date field Calendar button is pressed, the Calendar is displayed for date selection. If the Esc button is pressed while the Calendar is displayed, an error would occur. This has been corrected.

Help System Note: We are getting closer to having the Help System completely revamped, changing screen shots to Vista screens (over 3,000 screen shots), adding new feature topics that were overlooked or part of some new features added in the last couple of updates, and modifying feature topic instructions that have changed.

Once the Help System update has been completed, we will release a new build with the new Help System possibly some additional features. We apologize that this current build will continue to have the old Help System. We had a major set back and we are finally starting to turn the corner to getting things back settled again. We appreciate your continued patience.

Build Number	6.038
Release Date	04/06/2008

FIXES

VISTA FIXES: Youth Track has had issues regarding the installation (where the installation file had to be right-clicked and the “Run As Administrator” had to be selected) to install without errors. This has been corrected with an updated InstallShield program that makes the installation more “Vista Friendly” and works with the new Vista security. Once Youth Track was successfully installed, there were all sorts of screen issues where the previous screen would not clear and/or the screen’s title bar would no longer display, etc. Also, drop down lists would have multiple selections selected. All of these User Interface issues have been corrected.

Help System Note: Because we wanted to get the Vista fixes out as soon as possible, the Help System screen shots no longer match the application. We are about half way finished with updating the Help System where the screen shots match the new look and make additions and corrections to some of the new or modified features within this build. Once the Help System update has been completed, build 6.039 will be released which will include the new Help System and possibly some additional features.

Check For Update: Our FTP site changed which caused the Check For Update feature to fail. This has been fixed and can be used again for future update checks once this build has been installed.

ENHANCEMENTS

Individuals: New Person DeDuper Wizard Utility added to Youth Track. This new feature will provide a way to merge duplicate adult and youth records. Duplicate records are primarily caused by an adult or youth record added as an attendee only record and then later added as a master record. The first name, last name and birth date are the fields checked for duplicates. However, if the name is spelled slightly different or if one record has a birth date and the other doesn’t, a duplicate record can be created. If this goes undetected for too long, records such as attendance records could be linked to both records. The Person DeDuper Wizard Utility will provide a way to select which record you want to keep and which record you want to merge into the record you wish to keep.

Individuals: A new tab has been added to the row of list tabs along the bottom of the Adult and College Age / Youth and Children data entry page. This new tab is called Notes. You can add as many special notes as needed. Each note will be date/time stamped with the latest note at the top of the list.

School Contacts: Added the capability to add e-mail addresses to School Contacts just like College Contacts.

Report Writer Wizard: A new version of the Project Designer of the Report Writer Wizard has been included in this build. This is why the previous Youth Track 6 installation must be uninstalled before this build can be installed. The new Project Designer of the Report Writer Wizard has a new feature called the Pivot Table Wizard. This feature will be added to the updated Help System once it has been completed (See Help System note above.

Build Number	5.002
Release Date	06/24/2007

FIXES

Program Attendees: If an attempt is made to delete an attendee record and the attendee record is associated with attendance records, a list of attendance dates associated with the attendee will be displayed before allowing the deletion.

Program Attendees: When adding an Attendee from the Attendee list, the name does not refresh in the text box even though the name was really selected. This has been corrected.

Attendance Filter: The attendance filter selections were not filtering the data correctly resulting in incorrect data being selected for an attendance report such as an attendance phone list.

Quick Filter Wizard: If the Finish button is pressed on the first step of the wizard, a fatal error would occur which would shut down Youth Track. This has been fixed.

Group E-Mail Wizard: If you select a filter for the Group E-Mail Wizard and you changed your mind, there was no way to clear the filter condition selected. This has been corrected.

Address and Internet Address Types: Youth Track would not allow the deletion of Address Types and Internet Address Types added by the user. There are system Address, Phone and Internet Address Types that by design cannot be modified or deleted. However, any Address, Phone or Internet Address Types added in addition to these system Types should allow modification and/or deletion. This wasn’t being allowed in the Address and Internet Address Types. This has been fixed.

Address, Phone, and Internet Address Types: Address Types, Phone Types and Internet Address Types entered with a value that starts with a number would generate an error when attempting to edit or run a project in the Report Writer Wizard. This has been fixed by not allowing an Address Type, Phone Type or Internet Address Type to be saved if the value begins with a number. Also, any Address Types, Phone Types or Internet Address Types that were entered prior to this check will no longer be included in the Report Writer Wizard Project Designer fields list.

ENHANCEMENTS

Accounts: Added a Delete Warning to the Accounts deletion similar to the Programs deletion to warn the user that this delete button will delete the account and all names and account information for the selected account.

Build Number	5.001
Release Date	03/14/2007

FIXES

Response Center: Within the Response Center list, the Ignore and Include check boxes could not be individually selected. For some reason this just started happening after the last build was released and was not discovered until months later. This issue has been corrected.

Program Attendees: If an attendee is associated with more than one family record, the attendee would display multiple times in any of the Program Attendee reports. Starting with this update, if an attendee is associated with more than one family, the “Same Household” check box will need to be checked on one family record and cleared on the other family record. This will make sure the attendee does not show up multiple times in the reports.

Reports Writer Wizard: An error would occur if attempting to run Labels or a List based on the Program Attendee Parents data source. This has been fixed.

ENHANCEMENTS

Individuals: When the View/Edit User Field button of the Adult and College Age or Youth and Children data entry window is clicked, two options will now be displayed. The first option is Modify current record User Fields and the second option is Display Quick List for modifying multiple records. A few of our customers asked that this be changed to not automatically display the Quick List that was added in build 3.002, but allow this to be optional to go directly to the current record User Fields or display the Quick List.

Build Number	5.000
Release Date	08/22/2006

ENHANCEMENTS

Performance Tuning: Made changes to increase performance in various Youth Track 6 features. Additional performance tweaks will be implemented in future builds.

Report Writer Wizard: Added Birth Date Month Number and Birth Date Month/Day Number sort fields to the Adult Records, Youth Records and Combined Adult and Youth Record data sources. These new sort fields will provide those who wish to sort the data in chronological order instead of alphabetical order.

Reports Wizard: Upgraded from Crystal Reports 9 to Crystal Reports 10. For this reason, Youth Track 6 must be uninstalled and the full installation run to remove the old Crystal Reports 9 support files and install the new Crystal Reports 10 support files.

Build Number	4.005
Release Date	07/17/2006

FIXES

Advance School Grades: The Reverse School Grade feature was not working properly if more than two School Grade Advances were performed. This has been fixed.

Response Center: The Response Center was no longer adding individuals to the list based on the Event Type Setup. This was caused by the performance enhancements introduced into Build 4.004. A counter was not implemented and caused the main Response Center list from being populated. This has been fixed.

Build Number	4.004
Release Date	06/30/2006

ENHANCEMENTS

Reports Wizard: Added two new reports. Adult Directory List (Rolodex Style) and Youth Directory List (Rolodex Style).

Report Writer Wizard: The Adult and Youth Records for Forms & Letters, Lists, and Picture Directories now include all of the contact fields (Example: Home Phone, Cell Phone, Messenger Names, etc.) in the Project Designer for including in your project.

CHANGES

Performance Tuning: Made changes to increase performance in various Youth Track 6 features. Additional performance tweaks will be implemented in future builds.

FIXES

Report Writer Wizard: The Parent Records data source would not allow the Project Designer to open to create or modify a project in Forms & Letters, Labels, etc. This has been corrected.

Reports Wizard: Fixed an error that would occur if the Preset Filters button is pressed when the data source does not have Preset Filters available. This has been corrected by disabling the Preset Filters button if the data source does not have Preset Filters available.

Build Number	4.003
Release Date	04/05/2006

ENHANCEMENTS

Check For Update: The Check For Update feature has an added feature that will allow network users to save the update installation program to a shared location on the network to run the update for the remaining client computers without having to download from each client computer.

Reports Wizard: A sub-total of attendees has been added to the Program Attendee Summary report.

Reports Wizard: The Adult Accounts List and the Youth Accounts List have been modified to include the Credit Purpose.

Reports Wizard: Added new report called Program Resources under the Programs category of the Reports Wizard to display, print or export the Program Resources list (list within the Resources tab of the Programs Data Entry window.

Report Writer Wizard: The Program Resources data source has been added to the Forms & Letters and Lists categories within the Report Writer Wizard.

Export Wizard: Added a new feature to the Export Wizard where addresses, phone numbers and internet addresses (including e-mail, instant messenger names, etc.) other than the primary can be selected and exported. A new button called Select Additional Fields has been added to the final step of the Export Wizard. When you click this button, the Include Contact Info Fields window will be displayed with address types, phone types and internet address types lists. You can select the extra contact info fields you want included in the export within these lists. See the Export Help System topic for more details regarding this new feature.

Export Wizard: Added the Program Resources data source to the Export Wizard.

Programs: Added the new Program Resources report to the Reports List that is displayed when the Program Reports button is pressed within the Programs Data Entry window. The Program Resources can be displayed, printed or exported for the current Program displayed in the Programs Data Entry window provided Resources records exist in the list within the Resources tab.

Accounts: Added a new feature called Transfer Funds to the Accounts Data Entry window. This new feature will provide a way to transfer partial or total fund amounts from one individual to another.

CHANGES

Programs: Attendee Payments: The Payment Date has been added to the Payment Accounts window instead of simply defaulting to the current date and not being able to modify the date during data entry.

Build Number	4.002
Release Date	03/07/2006

This build is an emergency bug fix build caused primarily by new features added in build

4.000 that slipped through our testing process and reported by our customers.

FIXES

Utilities: Archive Programs: When attempting to refresh the Programs List, Programs (classes, events, etc.) are not displayed. This has been fixed. Also, the Start Date has been removed and the End Date remains. All Programs that are less than the End Date can be Archived. It was decided there was no need for a Start Date in this utility.

Programs: When the Program Attendee Settings button was pressed, a message would display informing the settings cannot be changed because the Program is in the past even though there are Program Dates that are in the future. This has been corrected.

Accounts: When attempting to add a new Account, an error would occur. This has been fixed. Also, any students who have been set to Inactive will be at the bottom of the selection list when refreshed, they will just be disabled so they cannot be selected.

Leadership Teams: When attempting to select students when adding a new Leadership Team, all Inactive Adult and Youth records will be at the bottom of the list and will be disabled so they cannot be selected. Inactive Adult or Youth records can no longer be selected.

Ministry Teams: When attempting to select students when adding a new Leadership Team, all Inactive Adult and Youth records will be at the bottom of the list and will be disabled so they cannot be selected. Inactive Adult or Youth records can no longer be selected.

Response Center: Visitors and Contributors data was not being retrieved properly. This has been corrected.

Families: A family record cannot be deleted if the individual that was setup as a family member has been deleted. This has been corrected.

Build Number	4.001
Release Date	02/18/2006

This build is an emergency bug fix build caused primarily by new features added in build

4.000 that slipped through our testing process and reported by our customers.

FIXES

Programs: Attendee Payments. When adding payments to the Program Attendees and the Account button is pressed, an error would occur. This has been fixed.

Resource Library Schedule: The Resource Library Schedule setup window was allowing blank dates to be entered which would generate an error in the Scheduler the next time the Resource Library Item was selected in the Schedule list. This has been corrected to not allow blank dates.

Equipment Schedule: The Equipment Schedule setup window was allowing blank dates to be entered which would generate an error in the Scheduler the next time the Equipment Item was selected in the Schedule list. This has been corrected to not allow blank dates.

Lookup Tables: Duplicate Family Types were allowed. This as been corrected.

Reports Express Wizard: When the data sources for Labels was changed in Build 4.000 for Adult Records, Youth Records and Combined Adult and Youth Records, these new data sources were not included in the Reports Express Wizard. This has been fixed.

Youth Track 5.5 Import: If the School Grades were changed in Youth Track 5.5, they would not import into Youth Track 6.0. This has been fixed.

Database Import: If bracket characters were included in the First Name or Last Name fields, this would generate an error. Brackets [] are converted to parenthesis () to eliminate this type of error during the import process. This conversion was added to the Youth Track 5.5 Import also.

Check For Update: There was a problem in the program that checked the build number which would not allow the update or full installation (in the case of a major build number change) to be detected and downloaded in certain situations. This has been corrected and should detect build 4.002 once it has been released after downloading and installing the build 4.001 update from your subscription service downloads list.

Build Number	4.000
Release Date	01/29/2006

IMPORTANT: Since this build number has had a whole number increase, you must

download and install the Youth Track 6.0 Build 4.000 Full Installation.

See explanation in the TECHNICAL section below.

ENHANCEMENTS

Utilities: Category Parameter Update. A Filter button has been added to the Category Parameter Update window to perform the Category Parameter Update on a smaller list than what is being displayed. For example, maybe you just want to update Categories for High School Students only. You can click the Filter button to display the Quick Filter List Manager and create/select a filter where the criterion is setup for School Group equal to High School. Once you've selected the filter, click the Refresh button. Move your mouse over the Filter button to display the active filter. To clear the active filter, click the Filter button and you will be asked if you wish to clear the active filter. The Quick Filter List Manager will be displayed in case you want to select a different filter. If not, simply click the Close button. This will clear the active filter where you can click the Refresh button to retrieve the original list.

Report Writer Wizard: Added counts by Zip Code to the following Data Sources within the Lists category. They all have the same title: Zip Code Count List.

Adult Records

Combined Adult and Youth Records

Family Records

Program Attendees

Youth Records

Report Writer Wizard: Added an option to the Preset System Filters for the Adult Records, Youth Records and Combined Adult and Youth Records data sources under the Labels category to print labels for the Primary address only or print all addresses associated with each individual.

IMPORTANT NOTE: This change will no longer allow the Contact Information project under Labels for these data sources to function. You will need to either delete the Contact Information project or move it to the Forms & Letters category for the same data source. If you are using this Contact Information project under Labels, contact support@youthtrack.com for instructions for moving this project to the Forms & Letters category.

Report Writer Wizard: Added a new feature in the Report Writer Wizard for the Program Attendance data source under Forms & Letters, Labels and Lists. This new feature is called the Attendance Filter Options and is displayed when you click the Finish button. It provides several different attendance filter criteria such as Students who have attended <x> number of times, Students who have not attended since a certain date, etc. The Program Attendance Options adds whichever option you select to any filter you may have already selected prior to clicking the Finish button. For example, if you create/select a filter of 10^th Grade Students, this filter will be included in whichever Attendance Filter Option you select. This will make retrieving specific attendance information much easier.

Reports Express Wizard: The Program Attendance data source has been added to the Reports Express Wizard. The Attendance Filter Options will still be displayed once you click the Finish button. The Attendance Filter Option you selected will be processed on those students you selected in the Reports Express Wizard list.

Export Wizard: Added Program Dates and Resource Library data sources to the Export Wizard.

Reports Wizard: Added Notes option to the Program Balances by Attendee and Program Balances by Program reports.

Individuals: Added a Copy to Clipboard button to the Addresses tab of the Adult and College Age and Youth and Children data entry windows. Click this new button to copy the selected address to the Windows clipboard to paste in some other Windows software such as Notepad or MS-Word.

CHANGES

Addresses: Changed the format of the Zip 4 fields for all addresses in Youth Track to allow character as well as numeric data entry.

Families: An individual can now be added as a member of more than one family record.

Families: Changed the Address and Phone Number copy button to provide two options:

Copy the family record address or phone number to family member addresses or home phone numbers.
Copy a family member address or phone number to the family record address or phone number.

Prior to this change, the only option you had was to copy a family member address or home phone number to the family record address or phone number.

FIXES

Accounts: When adding Account Credits to a specific Account Member record other than the very first Account Member record.

Database Utilities: Import asks question about whether or not to delete existing e-mail address if it exists in Youth Track. This should be limited to the Outlook import only. This has been corrected.

Options: An error would occur when the System Settings button is pressed. This has been corrected.

Individuals: The Quick Fill feature of the Category, School Grade and School Name drop down lists was not functioning properly. Also, the Quick Fill feature was allowing Categories and School Grades to display in the drop down that should not have been displayed. These issues have been corrected.

Individuals: When the Family Details button is pressed and the adult or youth record is not associated with a family, you are provided with the opportunity to create the family record (if needed) and assign the adult or youth record to the family. When this process would occur, the Zip Plus 4 value would not be copied from the individual. This has been corrected.

All Schedules (Resource Library Schedule, Equipment Schedule, and Leadership Team Contacts Schedule): The time format was not being saved properly which would cause a fatal error for scheduled items. This has been corrected.

Lookup Tables (Categories): If attempting to delete a Category that is linked to some other record in the database, a fatal error would occur instead of providing you with the information regarding where the Category is linked. This has been fixed.

Reports Wizard: The labels for the three check boxes (Registration Form, Medical Release Form, etc.) do not change in the Attendance Stats by Attendee and the Attendee Stats by Program reports even when changed on the Attendee data entry form.

Report Writer Wizard: Project Designer will not open. If a data source is selected that does not have any records, the Project Designer will not open. This has been fixed by making sure there is at least one record available for the Project Designer.

Reports Express Wizard: Fixed a problem for Report Writer Wizard projects added to the Reports Express Wizard that have a filter condition saved with the project. This filter would continue to be in affect even after you selected specific students for the project in the Reports Express Wizard. Saved filters are not disabled during processing of the data using the Reports Express Wizard.

TECHNICAL

Upgraded from Microsoft Visual FoxPro 8.0 to Microsoft Visual FoxPro 9.0.

Upgraded Visual FoxExpress Framework from version 7.5 to VFE 2005.

Upgraded the Report Writer Wizard Project Designer from version 10 to version 11.

Applied Service Pack 6 to Crystal Reports for the Reports Wizard.

Upgraded SMTP E-Mail Control from version 2.0 to version 3.0.

IMPORTANT NOTE: Due to the above technical upgrades, this build has jumped from 3.003 to 4.000 which requires a Full Installation. Once build 4.000 has been installed, later 4.xxx builds will require the Update Installation only.

Build Number	3.003
Release Date	07/12/2005

ENHANCEMENTS

Programs: Added a new button to the Dates list tab of the Programs data entry window. The Clear Attendance button has been added to clear attendance records for the selected date in the Dates list.

Check For Update: The new Check For Update feature has been added to the Youth Track Help menu. The purpose of the Check For Update feature is to provide an easy way to determine whether new Youth Track Build updates exist without having to logon to your on-line account at the Youth Track web site. You can still logon to your on-line account to check for and download updates from your downloads list by going to the Youth Track web site. However, the Check For Update simplifies this process. If your Subscription Service is active, you will be able to download and install Youth Track updates if a newer Youth Track 6.0 build is available using the Check For Update feature from within Youth Track.

Quick Filter: Four options have been added to the Quick Filter Wizard when adding or modifying a filter and a text field is selected. When a text field is selected, eight text boxes are displayed for you to enter up to 8 possible values. In the past, the text must be entered exactly as it exists in the selected field before a match can be found. Now there are four options available, Begins With, Ends With, Contains and Exact Match.

Quick Filter: Added a check box called Ask Later to the Quick Filter Wizard in the step to specify a date range, month/year or blank date when a date field is selected for a filter condition. When this check box is checked, these same selections will be displayed when the query, report, etc. is run. This provides a way to change the date settings of the filter without having to edit the filter each time the filter is selected.

FIXES

Report Writer Wizard: The Avery 5260 Template measurements in the Project Designer were incorrect causing the text not to line up with the labels. This has been corrected.

Build Number	3.002
Release Date	05/27/2005

ENHANCEMENTS

Account Contributors: Added Nick Name and Use Nick Name check box to the Account Contributors data entry windows.

Group E-Mail Wizard: The Account Contributors data source has been added to the Group E-Mail Wizard. You can now send group e-mail messages to your account contributors.

Reports Express Wizard: The purpose of this new feature is to provide a way to run specific forms, letters, labels and lists that have been created in the Report Writer Wizard. Another benefit of the Reports Express Wizard is you can include/exclude records from a list prior to running the form, letter, labels or list. The Reports Express Wizard can be launched from the Control Center, the Reports menu and the Youth Track main toolbar.

Individuals: The way User Fields are displayed has been changed. When the View/Edit User Field button of the Adult and College Age or Youth and Children data entry window is clicked, a list of all the adult or youth records will be displayed with all of the user fields listed. You can modify the user fields directly in the list or double-click the record to view/edit the user fields in a form style window.

Programs: Changed the Program Attendee User Fields Quick Setup feature to include the features of the new User Fields Setup list in the Adult and College Age and Youth and Children data entry windows.

Programs: Added a new button to the Features buttons in the Programs data entry window. The Reports Express Wizard button has been added to launch the new Reports Express Wizard with the Program Attendee Records data source selected and the current Program attendees displayed.

Excel Export Button: This new feature has been added in several areas within Youth Track such as the Individuals and Programs Information Centers, Response Center (including Contributors and Visitors), Category Parameters Update and the Reports Express Wizard. This provides you with a way to export the lists within these features to a Microsoft Excel spreadsheet if needed.

General: Cosmetic changes to the Group E-Mail Wizard, Reports Wizard, and Report Writer Wizard.

Individual – Medical Insurance: Added Social Security Number field to the Medical Insurance data entry.

Reports Wizard: Added new Social Security Number field to the Medical Information reports.

CHANGES

Group E-Mail Wizard: If your E-Mail Settings are setup for MAPI, then you will be asked if you wish to preview your message before sending. If Yes, then your e-mail message will be displayed using your Windows default e-mail client such as Outlook.

FIXES

Full Installation: The full installation program was not installing the VFP ODBC driver on Windows XP systems. Microsoft no longer includes this driver in Windows XP so it has been added to the Youth Track 6 full installation program. Prior to this fix, the VFP ODBC driver was not available and would cause an error when attempting to run a Reports Wizard report.

Build Number	3.001
Release Date	04/26/2005

ENHANCEMENTS

Utilities - Archive Programs: The Archive Programs feature has been added to the System, Utilities menu. This new feature provides a way to archive or permanently delete Programs (classes, events, etc.) for a specific date range. See the Archive Programs Help topic for all the details.

General: Most list columns in Youth Track are sortable by clicking on the column header. Now, the column header will change to Green (ascending order) and Blue (descending order) to help you know which column is being sorted.

Programs: When attempted to delete a Program, a message will be displayed asking if you wish to Archive or permanently Delete the record. See the new Deleting Programs Help topic for more details.

Programs: A new Archive Programs Only checkbox has been added to the Attendance Chart and Attendance Outcome Wizards. This check box will allow you to select archived Programs if needed.

Reports Wizard: A new Preset System Filters button has been added to the Filter step of the Reports Wizard. This replaces the Include Attendee Only Records check box so additional preset system filters can be included if needed.

Report Writer Wizard: A new Preset System Filters button has been added to the Project list page of the Report Writer Wizard. This replaces the Include Attendee Only Records check box so additional preset system filters can be included if needed.

Group E-Mail Wizard: A new Preset System Filters button has been added to the Data Source selection process. See the Group E-Mail Wizard Help topic for more details.

Export Wizard: A new Preset System Filters button has been added to the Data Source selection process. See the Export Wizard Help topic for more details.

FIXES

Reports Wizard: The Adult and Youth Contributors reports have the following fixes. The phone number was not reflecting the contributor’s actual phone number and the Contributor Name and Address fields were being cut-off. This issues have been corrected.

Import Module: If a baptism date was mapped and imported, the process would fail in the final stage of the import process.

Import Module: If a full phone number (area + phone) import field is mapped to the Home Phone Number field, the phone number would not be imported properly. This has been fixed to where the area code and phone number would be separated properly in Youth Track.

Response Center: The Address Labels for the Contributor Response had the incorrect field selected for the Street Address. You can modify the Contributor address labels and change the field being used from Primary_Address to Contributor_Address or you can download the Report Writer Wizard Samples Update and re-import the Contributor address labels project. Contact support@youthtrack.com if you need assistance.

Build Number	3.000
Release Date	03/14/2005

ENHANCEMENTS

Database Manager: The Import from other data sources module has been added to the Import feature located on the Database Utilities window. See the Database Import topic in the updated Help System.

Families: Added Family Type field to the Families data entry window. This will help you to breakout families into the different types such as Nuclear Family, Single Parent Family, etc.

Lookup Tables: Added Family Types to the Lookup Tables menu option to provide a Family Types data entry (add, edit, delete) window for the new Families Family Type field.

Response Center: Added new setting to the Attendance Event Type Setup for the Response Center. The new setting will provide a way to exclude those who have had a response sent for a specific number of days after the last response date.

Response Center: Added check/uncheck all buttons for the Ignore and Include check box columns of the Response Center list.

Reports Wizard: The Export options in the Reports Wizard have been changed to match the Export options available within the Preview window.

Reports Wizard: Notes field has been included in all of the Medical Information reports for the Medical Insurance section.

Report Writer Wizard: The Report Writer Wizard report engine and Project Designer has been upgraded from L&L version 9 to L&L version 10. One of the new features is to be able to send e-mail with the list, labels, graphs, etc. attached using SMTP instead of MAPI. MAPI depends on having e-mail clients such as Outlook, Outlook Express, etc. E-Mail can now be sent directly using the SMTP protocol. All you have to do is setup the SMTP information one time in the E-Mail Settings located in the Youth Track Options.

Another new feature is the Preview window now includes thumbnail images of all the pages of the list, labels, forms, etc.

Report Writer Wizard: (Charts & Graphs) Added the Family Records data source and added the Family Types pie chart. Also, added a Colleges pie chart (adult records) and a Schools pie chart (youth records). You will need to download and extract the Report Writer Wizard Samples Update from your on-line account and import this new graph project.

Report Writer Wizard: The Attributes and Interests lists have been added to the Adult Records, Program Attendee Records and Youth Records data sources of each of the Report Writer Wizard categories (Forms, Lists, Labels, and Picture Directories).

Addresses: A new button has been added to display the map for the address using MapQuest.com. If you are connected to the internet, you can select the address, click the Display Map button and the map will be displayed via MapQuest.com.

Leadership Team Contact Schedule: You now have the option to either include or exclude notes from the report. This will allow you to print report without including confidential information contained in the notes.

Individuals: Added the Display Payment Details button to the Program Attendee tab of the Adult and College and Youth and Children Information Center.

Individuals: If the Show Family Details button is pressed (2^nd button in row of buttons on the Adult and College Age and Youth and Children window Data Entry tab) and the displayed individual is not associated with a family, you will be given the opportunity to add the individual to a family record immediately using the new Family Members Setup Wizard.

Programs: Added the Display Payment Details button to the Program Balances tab of the Program Information Center.

Programs: Added the Program Attendee User Fields Quick Setup button to the Attendee tab. This feature will provide you with a list of all of the Attendees for the specific Program with all of the user fields listed. This will make changing the attendee user fields quicker since all user fields for all of the program attendees will be listed in one place. You can still modify the user fields within the attendee data entry window.

Quick Filter: The Quick Filter List Manager now displays the filter criteria just below the filter list. You will no longer have to edit the filter just to determine its criteria.

Group E-Mail Wizard: The e-mail engine has been totally overhauled where it no longer depends on having MAPI clients such as Outlook, Outlook Express, etc. E-Mail can now be sent directly using the SMTP protocol. All you have to do is setup the SMTP information one time in the E-Mail Settings located in the Youth Track Options. Also, if the SMTP option is setup, HTML is now supported in the message body.

Compose E-Mail button: All of the Compose E-Mail buttons found throughout Youth Track will also use the new e-mail engine. The e-mail engine has been totally overhauled where it no longer depends on having MAPI clients such as Outlook, Outlook Express, etc. E-Mail can now be sent directly using the SMTP protocol. All you have to do is setup the SMTP information one time in the E-Mail Settings located in the Youth Track Options. Also, if the SMTP option is setup, HTML is now supported in the message body.

Help Menu: Added the Build History menu option under the Help menu to display the entire Youth Track 6 build history since Youth Track 6 was released. The most resent build number will be displayed first. This will provide you with information regarding what has been added, changed or fixed when a new build update has been installed.

FIXES

Youth Track 5.5 Import: If a default value was present in any of the Youth Track 5.5 user fields, the default value was being imported in such a way to create an error when attempting to edit additional records user fields. This has been corrected.

Quick Filter: If a date field is selected and the Date Range option is selected with the same date used for the Begin and End date to filter records for a single date, no records were selected even if the records exist. This has been corrected.

Group E-Mail Wizard: Files can now be attached and sent with your message.

Lookup Tables: The Categories and User Lookup Fields have check boxes to specify which drop-down list the value should be displayed in for selection. For example, the Categories data entry window has an Adult List and Youth List check boxes. If a category has the Adult List check box checked and several adult records use this category, then removing the check mark from the Adult List check box later will cause the adult record categories from displaying. Changes have been made to make sure these check boxes cannot be cleared if associated records are using the category. This same type of check is also performed in the User Lookup Field 1-4 tables.

School Contacts: If the contact title is not selected, a trigger error message would be displayed instead of the title is required message. Also, the first name and last name would allow blank values. These issues have been corrected. The first name, last name and title are all required fields.

Build Number	2.028
Release Date	01/11/2005

ENHANCEMENTS

Category Delete: If you attempt to delete a Category and the Category is associated with one or more tables, the Category cannot be deleted. However, a new feature has been provided to list all of the records the Category is linked to so the Category can be changed or removed from the affected record. The list can be printed out to aid in the process of removing the associations of the Category so it can be deleted, if needed.

Zip Code Delete: If you attempt to delete a Zip Code and the Zip Code is associated with one or more tables, the Zip Code cannot be deleted. However, a new feature has been provided to list all of the records the Zip Code is linked to so the Zip Code can be changed or removed from the affected record. The list can be printed out to aid in the process of removing the associations of the Zip Code so it can be deleted, if needed.

List Tabs: Individual list columns can be sorted and searched within List Tabs of several data entry windows.

Programs: The first several characters of the Description field have been added to the Resources list (Resource list tab of the Programs data entry window).

FIXES

Quick Filter: If a date field is selected when creating a filter, the month/year and blank features would not create the proper filter condition which would result in no records found. This has been fixed.

Reports Wizard: Attendance Chart/Sheet Wizard ran twice within the Reports Wizard due to a change in Build 2.027. This has been corrected.

Reports Wizard: When a report was selected that used the same data source, the filter was being reset even though the filter title displayed correctly. This has been corrected.

Report Writer Wizard: If the Report Writer Wizard was launched from the Control Center, the Include Attendee Only Records check box would not be displayed.

Build Number	2.027
Release Date	12/16/2004

ENHANCEMENTS

Individuals: When deleting an adult or youth record and the Remove button is pressed, the adult or youth record is moved to the attendee only records so historical records can be retained. A new feature has been added to this process to set the Category to an Inactive Category automatically. If more than one Inactive Category exists, a selection list of Inactive Categories will be provided.

Reports Wizard: Added new report under Programs called Daily Attendance Summary.

Build Number	2.026
Release Date	12/07/2004

NOTE: This build is an emergency build release. We upgraded the application framework

in Build 2.024 and a few issues slipped by us that the new framework upgrade introduced.

ENHANCEMENTS

Reports Wizard: Added capability to include Attendee Only records. Attendee Only records were automatically filtered starting in Build 2.024 without any way to include the attendee only records.

Report Writer Wizard: Added capability to include Attendee Only records. Attendee Only records were automatically filtered starting in Build 2.024 without any way to include the attendee only records.

FIXES

Outlook Sync: An error would occur when attempting to run the Outlook Sync feature. This was due to the framework update that occurred in Build 2.024.

Response Center Event Type Setup: An error would occur when attempting to add/edit the associated letter, label or list. This has been corrected.

Build Number	2.025
Release Date	11/20/2004

NOTE: This build is an emergency build release. We upgraded the application framework in

Build 2.024 and a few issues slipped by us that the new framework upgrade introduced. We

threw in a couple of new reports that we did not have time to include in the previous build.

ENHANCEMENTS

Reports Wizard: New reports added – College Birthday List by Class and Youth Birthday List by Grade.

FIXES

Add Wizards: Whenever an add wizard of any type finished and closed, an error message would display. The error message was caused by the wizard not being cleared out of the windows list in the Windows menu option.

Attendee Add Wizard: Attendee only records would not display when building an attendee list for a Program. This has been correct where both the master and attendee only records are back to being available for selection. The attendee only records will continue to be filtered from the Reports Wizard and Report Writer Wizard adult and youth data sources.

Build Number	2.024
Release Date	11/12/2004

ENHANCEMENTS

Zip Code Builder: Added the Zip Code builder to provide a way to add multiple zip codes for the same city, state in one operation.

Options: Added the Field Defaults button to setup default values for adding adult or youth records for the Category, Zip Code and Area Code.

Accounts: The List and Data Entry tabs of the Accounts window now display the total balances for each account record.

Individual Accounts: The Accounts tab of the Adult and College Age/Youth and Children windows now display the total balance for the selected individual.

Programs: Added Update Roles button to the Attendee tab of the Programs data entry window and to the Attendee Add Wizard of the Program Add Wizard. The Update Roles feature provides a way to update several attendee roles at once.

Programs: Added the capability to include blank lines the multi-date Attendance Sheet in the Attendance Sheet Wizard. These blank lines can be used to add visitors to the sheet.

Leadership and Ministry Teams: Added Update Roles button to the Members tab of the Leadership and Ministry Teams data entry windows and to the Member Add Wizard of the Team Add Wizard. The Update Roles feature provides a way to update several member roles at once.

Advance School Grades: When advancing school grades and high school seniors are encountered, the youth record will be transferred to the adult records (default). When this occurs, adult specific fields will be displayed so the adult record can be setup properly.

Adult/Youth Transfer: The Adult/Youth Transfer feature (Transfer button located on the Adult and College Age and Youth and Children data entry window) has been changed to provide adult/youth specific fields so the record can be setup properly.

Attendee Transfer: Attendee Transfer feature has been converted to a Wizard-Style format to provide adult/youth specific field so the record can be setup properly.

Reports Wizard: All adult and youth record reports will be based on adult and youth only record types excluding adult and youth attendee only records.

Reports Wizard: New Reports -

Adult Directory (Multi-Column)

Youth Directory (Multi-Column)

Attendee Directory (Multi-Column)

College Information

School Information

Attendance Chart – Added options to include attendance user fields and to print the new one year attendance summary chart.

Report Writer Wizard: All adult and youth record data sources will be based on adult and youth only record types excluding adult and youth attendee only records.

Report Writer Wizard: Added the following data sources to Forms & Letters, Labels and Lists:

Colleges

College Contacts

Schools

School Contacts

Program Attendees

FIXES

Error Log: Error log information was not being displayed in the Error Log window (System, Error Log menu option). This has been corrected.

Programs: Fixed a problem where more than one program would be included in the Attendance Sheet or Attendance Chart, even though only one program was selected in the wizard. This has been corrected.

Build Number	2.023
Release Date	07/18/2004